How does an Event QR code work when scanned?

When someone scans an Event QR code, their smartphone parses the standard iCalendar (VCALENDAR / VEVENT) payload and immediately displays an 'Add to Calendar' prompt with the event title, start/end times, venue location, and notes.

Does it support different time zones?

Yes! QR Studio converts your local event date and time into UTC timestamps inside the VEVENT data, ensuring calendar apps accurately place the event in the attendee's personal time zone.

Will it work with Google Calendar and Apple Calendar?

Yes. The standard iCalendar format is natively supported across iOS (Apple Calendar), Android (Google Calendar), Samsung Calendar, Microsoft Outlook, and macOS.

Instant Add-to-Calendar Invites

Event QR Code Generator

Create calendar QR codes for conferences, concerts, weddings, and webinars. Attendees scan to add dates, venue locations, and reminders straight into their phone calendar.

event Details

Fill in QR code information

Event Title*

Start Date *

Start Time *

End Date *

End Time *

Time Zone

Event Location

Description (Optional)

Preset Palettes

Foreground Color

Background ColorTransparent

Enable Gradient

Smooth blend across data dots

Live QR Preview

Real-time vector preview

100%

Payload Size:352 bytes

Error Correction:Level M

Format

Resolution

Tip: Test scan the downloaded QR code on your phone before printing mass copies.

Boost Event Attendance with One-Tap Calendar Sync

Eliminate manual calendar entry and prevent forgotten dates

People are busy and frequently forget event dates written on paper invitations. An Event QR code allows attendees to save your conference, webinar, or wedding into their calendar with one tap, complete with automated reminders.

How to Create Your QR Code in 3 Steps

Enter Event Title, Dates & Times

Fill in the event name, start date, start time, end date, and select your venue's time zone.

Add Venue Location & Description

Provide the physical hall address or online video meeting link, plus speaker notes or dress code details.

Style & Download for Print Invitations

Add an 'Add to Calendar' frame banner, customize brand colors, and download in vector SVG or high-res PNG.

Key Features & Advantages

Universal iCalendar (VEVENT) Protocol

Follows official RFC 5545 calendar specifications for seamless import into Apple Calendar, Google Calendar, and Outlook.

Automatic Time Zone Conversion

Translates specified event times into universal UTC timestamps so international attendees have the event scheduled accurately.

Detailed Venue Location Pinning

Includes full venue address lines so calendar apps can provide travel time alerts and driving directions.

Built-In Automated Reminders

Smartphones prompt attendees with standard default event reminders before the scheduled session begins.

Vector SVG For Posters & Banners

Export scalable vector files that stay sharp on large stage backdrops, event lanyards, and glossy flyers.

100% Client-Side Privacy

Your event schedule and guest details are encoded locally on your computer with zero server logging.

Popular Real-World Use Cases

Conferences, Summits & Workshops

Place an event QR on keynote slides and session handouts so attendees save the schedule in seconds.

Weddings, Anniversaries & Galas

Print an event QR code on formal paper invitations so guests lock the date into their calendars immediately.

Concerts, Festivals & Theatre Shows

Include event QR codes on tickets and street posters so fans never miss showtime.

Live Webinars & Product Launches

Display an event QR on teaser social posts and emails for seamless digital event reminders.